How to prepare and submit proposals to request beam time.

For all users of ASTRID2

• Before submitting a proposal please ensure that you have read the information on the Access to ISA page.
• Before you submit a proposal, it is advised that you contact the beam line scientist responsible for the facility you wish to use.

There are now two possible ways in which you may prepare a proposal to request beam time on ASTRID2.

If you are in any doubt as to which method you should use, or have any questions regarding how to complete the proposal, please contact either the relevant beam line scientist or the ISA secretary() for assistance.

 

Method 1: Using the ISA proposal and beam time application form

Please download the proposal form below (doc or pdf) and complete all of the appropriate sections of the form.

• ISA Proposal and Beam time Application Form
       
  Note: this version of the form may differ from previous years

Submit the proposal electronically to the ISA secretary, Karin Vittrup (), ISA, Centre for Storage Ring Facilities, Department of Physics and Astronomy, Aarhus University.
 

 
 

Method 2: Using the wayforlight - Standard Proposal Form

As part of the CALIPSO programme a new standardised proposal form (SPF) and submission process was created on the wayforlight website, which allows users to have a single entry point for submission of proposals to all of the European synchrotron and FEL facilities in the network. To read more about this initiative click here. Although the CALIPSO programme has now finished, we continue to accept applications made using the SPF on the wayforlight website.

---

To submit a proposal for beam time on ASTRID2 using the wayforlight standard proposal form.

The procedure is described below.

• If you have a username and password for a facility using Umbrella, login using the link at the top right of the page. If you do not have such a login you may still proceed with submission of a proposal, however your personal information will be required by the facility to complete the proposal.
• Fill out the Standard Proposal Form. Not all of the information requested in the wayforlight form is required in an application for beam time on ASTRID2. Therefore you only need to fill out the following fields:
  • Title
  • Proposal objectives
  • Proposal category: Please indicate if this is a continuation of an existing project on ASTRID/ASTRID2 or if it is a new project.
  • Financial support: Select this if you wish to be considered for funding under CALIPSO.
  • Discipline: Select the discipline and "specific discipline" relevant to you project.
  • Shifts required: A "shift" in this case is 8 hours as most facilities assign beam time in this way, however we generally only assign beam time in days so the number you entered here should be the number of days you request multiplied by 3.
  • Background
  • Motivation for the present proposal
  • Project description
  • Explain why this work calls for access to the facility
  • References

  None of the information requested in the "Technical Part" of the form is required, however as an empty field is not accepted enter "n/a" in the text fields, "1" in the sample size/mass fields (zero is not accepted) and select "No" for everything under "Risk in sample or equipment". The text fields after the sample details are also not required.

  If you have any uncertainty or specific requirements regarding equipment or samples you will need for your experiments, you should contact the relevant beam line scientist BEFORE submission of a proposal.

Once all of the fields have been filled in, proceed to the next step by selecting "Download Proposal".

• This will initiate the download of an xml file containing all of the information you have just entered, which, depending on your browser, will either be saved automatically to a default location or you will be asked if and where it should be saved.
• Then click the "Next" button which appears at the bottom of the form. On the list of facilities on the next page, select AU-ISA ASTRID2 and then click the "Download pdf" button to save a pdf file onto your computer which contains all of the information you have just filled in on the previous page.

If you need to modify the proposal you have written in any way, then you simply need to return to the standard proposal form page and upload the xml file you previously saved, make any necessary changes and repeat as above to produce an updated pdf file.

For submission of this proposal to request beam time on ASTRID2 you will then need to fill out an additional form (given below) with a few details we require that are not included in the wayforlight proposal form.

---

What to do once you have generated a pdf of your proposal on the wayforlight website

Download and fill in the following form to support the submission of a proposal generated on the wayforlight website:

• Supporting information form
       

Send the pdf file from the wayforlight website containing your proposal and the file (doc or pdf) containing the supporting information to:

• The ISA secretary, Karin Vittrup
  ISA, Centre for Storage Ring Facilities, Department of Physics and Astronomy, Aarhus University.

Click the button below to proceed to the Standard Proposal Form on the wayforlight website

 

---

Last Modified 04 October 2016